Showing all crew gaps across your fleet. Filter by vessel to see detailed schedule.

View All Requests

Create a training request that will be sent to the crew member for approval. Once approved, you can book the course.

Open Internal Training

This will permanently delete all old rota-generated deployment events from the database. These events were created from the old rotation pattern system and should be replaced by trip-based events from the vessel trip calendar.

Note: This action cannot be undone. Only run this if you're sure you want to remove all old deployment events. Users will need to refresh their calendars after this.

Delete All Old Deployment Events

Configure pay scales by rank and seniority. These will be automatically used when generating contracts. Supports day rates, annual salary, hourly, monthly, and weekly payment types.

Set default contract variables that can apply to all contracts, specific ranks, or individual crew members. These values will replace placeholders like {{basic_wage}}, {{overtime_rates}}, {{payment_method}}, {{currency}}, etc.

Tip: Any text wrapped in {{}} or [] in a template will be detected by the scanner so you can create custom variables.

Upload policy documents like CBAs, drug & alcohol policies, or any required company policies.

Provision categories for line items (e.g. Food, Non-food).

Define consumer groups and set a default daily rate (£/person/day) per group. Use "Vessel crew" to auto-fill person count from assigned crew when creating budgets.

Use frequently used for quick select; use suppliers by port to see who delivers at each port (shared across companies). Add min order and delivery fee for future basket optimisation. Company suppliers below are used for uploads and purchases.

Frequently used suppliers

Suppliers by port

Company suppliers (for uploads and purchases)

Upload an invoice to create a provision purchase and record line items; or upload a price sheet / order form to keep supplier prices up to date (no purchase). We extract item names and prices from PDF or Excel. Choose supplier (required for price lists); for invoices you can also choose a vessel so we create the purchase. Unrecognised items go to Unmapped items to map for price comparison.

Vessel (optional for price sheets) —

Supplier —

Type Invoice Price sheet Order confirmation

File (PDF or Excel)

Upload

Canonical item names for price comparison (e.g. "Potatoes"). Map unmapped supplier line items to these so you can compare prices across suppliers.

Line items from uploaded invoices that are not yet linked to a normalised item. Map each to an existing item or create a new normalised item.

See latest price per supplier for a normalised item to find the best place to buy.

Ordered by criticality (target processing time) and due date so the office knows which requisition to process next.

Select a vessel to load due jobs

Select a vessel to load overdue jobs

Trend shows change in hours between readings (spots equipment working more than usual). Total shows cumulative hours. Hover to see values.

Save Hours

Select a vessel to view records

Select a vessel to view equipment

Create Job

Select a vessel to view jobs

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Select a vessel to see jobs that have a checklist configured.

Build a checklist with section titles, tick boxes and entry fields. Attach it to jobs from the job details modal (Maintenance → click a job → Checklist section).

Select a vessel to view spare parts

Go to Maintenance → PMS Dashboard (or any Maintenance page) and click Log unplanned to record unplanned maintenance.

Report Defect

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