Dashboard
Overview of your crew and certificate compliance
My Dashboard
🌙 Out of Hours - On Duty Contact
🧩 Upcoming Crew Gaps (Next 30 Days)
👥 Crew & certificates
⚠️ Upcoming Certificate Renewals
📊 Compliance
🛡️ Safety Dashboard
Monitor safety performance across your fleet
🚨 Fleet Safety Alerts
No fleet alerts at this time
📋 Open Agenda Issues
📋 Drills This Trip
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📄 SMS Updates
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📘 SMS Read Compliance
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👍 Recent Observations
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SMS Read Compliance
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🔧 Drills
Record and track safety drills
📅 Scheduled Drills
📋 Recent Drill Records
⚠️ Incident Reports
Report and manage safety incidents
👥 Safety Meetings
Record toolbox talks and safety meetings
✅ Checklists
Vessel-specific checklists: configure and build custom checklists with tick boxes or entry fields
Configured checklists
Completed checklists
Completed checklists will appear here.
Build checklist
Click Build new checklist above or select a checklist from the list to edit. Add section titles (e.g. "Pre departure checks", "30 mins before") to group items, plus tick boxes or entry fields. Reorder with the arrows.
Select what to collect when crew complete this checklist. Date is always recorded.
Only crew in this department will see this checklist and can sign it off (e.g. Bridge, Engine).
Complete checklist
Tick times are recorded when you check each box; sections are marked complete when all items in that section are done.
Edit invite
Update name and rank for this pending invite. Save, then use "Resend invite" to send the link with the new details.
Report an Issue
Suggest a Feature
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Edit profile
Suggest change to checklist
Propose your changes below for review. Leave fields empty to keep current.
Add lines in this format: below row X + the text to insert.
Completed checklist details
📋 Safety Management System (SMS)
Searchable safety documentation and procedures
Document
SMS Documents
Job Safety Doc's
Risk assessments, permits to work and toolbox talks for the job
Saved job packs for one-click printing. Save a pack from the Print job pack modal, or print a saved pack below.
🚢 Vessel Certificates
Manage and track vessel certificates and surveys
Vessel Certificates
Crew Members
Manage your crew and their certificates
⏳ Pending Approvals 0
| Crew Member | Type | Department | Groups | Certificates | Contract | Status | Actions |
|---|---|---|---|---|---|---|---|
Crew Member Profile
Add crew member
Invite crew member
Add each person on their own row. Names will appear in pending crew and can pre-fill the sign-up form.
Hold Ctrl/Cmd to select multiple.
Edit Crew Member
The dropdown is pre-populated with the crew member's current rank. You can manually override it by selecting a different rank.
Used for crew list and port documents.
Work & Rest
Review crew hours, compliance status, and non-conformities
Actions
Ship Time
Vessel Day View
Latest Compliance
Crew Day View
Save Changes
Work & Rest Compliance Rules
<10 hours rest in 24 hour period
Minimum 10hrs rest > 2 Periods
No 6-hour rest period
More than 14hrs between rest periods
<77 hours rest in 7 day period
How Compliance is Calculated
Shift Patterns & Assignments
Create Shift Pattern
Schedule Time Change
Crew Availability
View rotation schedules and find available crew
🟢 Off Duty
0🔴 On Duty
0Assign Pattern to Crew
Current Shift Assignments
Callback/Overtime
Post overtime shifts and manage job postings
Posted Shifts / Jobs
✅ Accepted Shifts / Jobs
⭐ Crew Interested in Overtime
0📅 Crew Schedule Gaps
Showing all crew gaps across your fleet. Filter by vessel to see detailed schedule.
📋 Position Schedule & Team Gaps
Vessels & Ports
Build your fleet and approved ports
🚢 Vessel Details
📋 Safe Manning Status
🛏️ Cabins
Order is used in the muster list printout. Use the arrows to reorder.
| Order | Cabin | Internal phone | Emergency function | Lifeboat muster | Actions |
|---|---|---|---|---|---|
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👥 Vessel Positions
| Position | Cabin | Rank | Safe Manning | Required Certificates | Actions |
|---|---|---|---|---|---|
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📋 Muster list
| Cabin | Internal phone | Position | Rank | Assigned crew | Emergency function | Lifeboat muster |
|---|---|---|---|---|---|---|
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📅 Trip Calendar
Ports
Ranks & Permissions
Define ranks, dashboard permissions, and reporting structure for your fleet
My Vessel – Crew
Crew members assigned to your vessel
| Crew Member | Type | Department | Groups | Certificates | Contract | Status | Actions |
|---|---|---|---|---|---|---|---|
My Vessel – Crew Certificates
Crew certificate and training requirements for your vessel's team (same crew as listed in Crew)
My Vessel – Vessel Certificates
Certificates for your vessel
My Vessel – Port Docs
Generate port documents for your vessel.
FAL 5 – Crew details
UK NMSW Crew List. Pre-filled with vessel name and crew (rank, name, date of birth, place of birth). Passengers are excluded. Complete passport/nationality in the downloaded file if needed.
FAL 6 – Passenger details
UK NMSW Passenger List. Pre-filled with passengers assigned to the vessel (name, travel document, date of birth, nationality). Complete cabin, embarkation/disembarkation port, and transit in the downloaded file.
Muster list
Download muster list as PDF (cabins, positions, assigned crew, emergency function, lifeboat muster). Use your browser’s print from the opened page.
Crew list
Download crew list as PDF (cabin, name, internal phone). Use your browser’s print from the opened page.
Expiring Certificates
Certificates that need attention
Teams
Organize crew into teams, projects, or departments
Team Details
🗓️ Upcoming Trips
👥 Crew Positions
Positions pulled from the selected vessel
| Position | Rank | Safe Manning | Assigned Crew | Status | Actions |
|---|---|---|---|---|---|
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Training
Find and book training for your crew
📋 Training Requests
0 pending0
Pending
0
Approved
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Booked
📝 Request Training for Crew Member
Create a training request that will be sent to the crew member for approval. Once approved, you can book the course.
Enter a certificate or course name above to find training providers
Internal Training moved
Use the new Internal Training section in the sidebar for learner tasks, course builder, assignments, and reporting.
Internal Training
Build courses, assign learning, and track completion in one place
My Assigned Training
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Training Builder
Builder Flow
Click a section to preview it here. Use Edit or + to add sections.
Assign Course
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Compliance Reporting
SCORM/xAPI Imports
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Advanced Analytics
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AI Course Drafting (single language)
No AI drafts yet.
Training Assessment
Course Details
Create / Edit Section
Question Builder (MCQ)
CSV columns: question, option_a, option_b, option_c, option_d, correct(A-D), points
Add Section To Course
Choose the type of section you want to add.
Company Profile
Manage your company configuration
Departments
⚠️ Admin: Cleanup Old Calendar Events
This will permanently delete all old rota-generated deployment events from the database. These events were created from the old rotation pattern system and should be replaced by trip-based events from the vessel trip calendar.
Note: This action cannot be undone. Only run this if you're sure you want to remove all old deployment events. Users will need to refresh their calendars after this.
Contract Builder
Create and manage sea contract templates for crew members
📄 Contract Templates
💰 Pay Scales
Configure pay scales by rank and seniority. These will be automatically used when generating contracts. Supports day rates, annual salary, hourly, monthly, and weekly payment types.
⚙️ Contract Variables
Set default contract variables that can apply to all contracts, specific ranks, or individual crew members. These values will replace placeholders like {{basic_wage}}, {{overtime_rates}}, {{payment_method}}, {{currency}}, etc.
Tip: Any text wrapped in {{}} or [] in a template will be detected by the scanner so you can create custom variables.
📎 Policy Documents
Upload policy documents like CBAs, drug & alcohol policies, or any required company policies.
Catering Dashboard
Budgets, spend, waste and crew shop by vessel
Select a vessel to view catering analytics and summary.
Catering Budgets
Per-person daily budgets by consumer group
Provision Purchases
Upload an invoice and we'll create the purchase and line items for you. Or add a purchase manually below.
Waste Log
Record food and consumables waste
Crew Shop
Items and transactions
Catering Config
Edit categories, consumer groups & day rates, suppliers, and invoice settings
Categories
Provision categories for line items (e.g. Food, Non-food).
Edit categories
Add category
Consumer groups & day rates
Define consumer groups and set a default daily rate (£/person/day) per group. Use "Vessel crew" to auto-fill person count from assigned crew when creating budgets.
Suppliers
Use frequently used for quick select; use suppliers by port to see who delivers at each port (shared across companies). Add min order and delivery fee for future basket optimisation. Company suppliers below are used for uploads and purchases.
Frequently used suppliers
Suppliers by port
Company suppliers (for uploads and purchases)
Add to frequent list
Choose a global supplier to add to your frequent list.
Add supplier for this port
Link a global supplier to the selected port. Optional: min order value and delivery fee (for future basket optimisation).
Edit supplier at port
Update min order value and delivery fee for this supplier at the selected port.
Invoice & price list upload
Upload an invoice to create a provision purchase and record line items; or upload a price sheet / order form to keep supplier prices up to date (no purchase). We extract item names and prices from PDF or Excel. Choose supplier (required for price lists); for invoices you can also choose a vessel so we create the purchase. Unrecognised items go to Unmapped items to map for price comparison.
Normalised items
Canonical item names for price comparison (e.g. "Potatoes"). Map unmapped supplier line items to these so you can compare prices across suppliers.
Unmapped items
Line items from uploaded invoices that are not yet linked to a normalised item. Map each to an existing item or create a new normalised item.
Price comparison
See latest price per supplier for a normalised item to find the best place to buy.
Add budget
Log waste
Add provision purchase
Purchase created. Map these items so we can compare prices across suppliers (optional):
Add crew shop item
📦 Procurement Dashboard
Manage purchase requisitions across all vessels
Spend by category
Spend by vessel
Spend by supplier
Process next – awaiting approval
0 requisitionsOrdered by criticality (target processing time) and due date so the office knows which requisition to process next.
Status Pipeline
Purchase Requisitions
0 requisitionsBasket
Add spare parts, then generate quote emails or send a requisition to procurement
Basket
0 itemsSearch spare parts
🧰 Maintenance
Due work, overdue work, and high-priority jobs by vessel
Due Jobs
Select a vessel to load due jobs
Overdue Jobs
Select a vessel to load overdue jobs
📈 Equipment hours trend (last 8 weeks)
Trend shows change in hours between readings (spots equipment working more than usual). Total shows cumulative hours. Hover to see values.
Hours of Operation
Select a vessel to record hours
Recent Unplanned Maintenance
Select a vessel to view records
⚙️ Equipment Register
Manage categories, systems, equipment types, equipment, and hour tracking
Manage Categories, Systems, Equipment Types & Equipment Groups
Categories
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Systems
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Equipment Types
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Equipment Groups
Click Manage on a group to edit equipment and upload common manuals for the group.
Select a vessel to view equipment groups
Equipment Library
Select a vessel to view equipment
🗓️ Maintenance Jobs
Create and manage maintenance tasks and schedules
Create Job
| Name |
|---|
Complete during refit or dry dock
Require certificate scan when signing off
Lube oil sampling required; result to be attached after job execution
Job List
Select a vessel to view jobs
📝 Change Proposals
Review and approve proposed changes (PMS jobs, equipment, spare parts, checklists)
Awaiting Review
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Completed
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📋 Job Checklists
View checklists configured for jobs on this vessel, or build a new checklist template to attach to jobs.
Configured Job Checklists
Select a vessel to see jobs that have a checklist configured.
Build new job checklist
Build a checklist with section titles, tick boxes and entry fields. Attach it to jobs from the job details modal (Maintenance → click a job → Checklist section).
📦 Spare Parts
Track stock, minimums, and parts to order
Parts to Order
(0)Select a vessel to view parts to order
Spare Parts Inventory
Select a vessel to view spare parts
Add Spare Part
🛠️ Unplanned Maintenance
Use the Log unplanned button on any Maintenance page to record unplanned work.
Go to Maintenance → PMS Dashboard (or any Maintenance page) and click Log unplanned to record unplanned maintenance.
🚩 Defects
Report defects and manage their lifecycle
Report Defect
Open Defects
▼Closed Defects
▼Defect details
Defect
Affected equipment
Attachments
Photos or documents (e.g. defect images, reports). Visible to everyone with access.
Requisitions
Link requisitions raised for this defect to track them here and in the timeline.
Unplanned maintenance
Link work done on this equipment so the defect can be closed. At least one must be linked before closing.
Timeline
Close defect without linked work
At least one unplanned maintenance (work done) should be linked to this defect before closing. You can override and close without linked work if necessary.
Log Unplanned Maintenance
Spare parts used
Add spare parts
Fuel / Bunker
Track bunker deliveries, consumption, onboard totals and trends
Onboard by fuel type
No bunker or consumption data yet. Add bunker deliveries and consumption to see onboard totals.
1-year summary (DCS/MRV style)
| Fuel type | Consumption | Distance (nm) | Hours underway |
|---|
Consumption over time
Record consumption to see trends.
Efficiency (t/nm, t/hour)
Add distance & hours to consumption records to see efficiency.
Bunker deliveries
| Date | Port / place | Supplier | Fuel type | Quantity | Storage | Sample ref | BDN |
|---|
No bunker deliveries. Add one to get started.
Consumption records
| Period | Fuel type | Quantity | Distance (nm) | Hours |
|---|
No consumption records. Add one to track usage.
Storage locations
| Name | Description |
|---|
No storage locations. Add tanks/storage for bunker deliveries.
Fuel types
| Code | Name | Unit | Specific gravity |
|---|
Select a vessel to view fuel and bunker data.
Add consumption
Add storage location
Add fuel type
Lifting Equipment (LOLER)
Register and track lifting equipment, examinations and certificates
LOLER Register
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📋 My Requests
Track your purchase requisitions
Your Requisitions
📋 Vessel Requisitions
All purchase requests for your vessels – view and respond to office messages
Status Pipeline
Purchase Requisitions
0 requisitions📝 New Purchase Request
Create a new purchase requisition
⚙️ Procurement Configuration
Manage categories, delivery addresses, and approved vendors
Procurement settings
When enabled, approvers must enter a PO number before a requisition can be set to Approved. Disable if your company does not use PO numbers.
When set to Procurement department, vessel users only see "Send to procurement" on the basket; office users see "Generate quote emails".
Target processing times by priority
Target number of days to process requisitions by criticality. Used to sort POs awaiting approval in the Procurement Dashboard (shortest target first, then oldest submitted).
| Priority | Target (days) |
|---|---|
Reporting period
Default period type for spend on the dashboard. Spend is attributed to the date the requisition was approved.
📁 Procurement Categories
| Code | Name | Description | Status | Actions |
|---|---|---|---|---|
📍 Delivery Addresses
| Name | Address | Contact | Default | Status | Actions |
|---|---|---|---|---|---|
📧 Quote request email
Used when sending a quote request from Parts to Order. Use placeholders: {{vessel_name}}, {{category_name}}, {{contact_name}} (supplier contact for greeting, or Sir/Madam), {{parts_table}}, {{parts_table_html}}, {{delivery_address}}, {{delivery_address_html}}
📧 Supplier success (order confirmation)
Sent to the chosen supplier when a requisition is approved. Use placeholders: {{contact_name}}, {{supplier_name}}, {{requisition_number}}, {{po_number}}, {{quote_number}}, {{parts_table}}, {{parts_table_html}}, {{delivery_address}}, {{delivery_address_html}}. Optional blocks: {{#if_po}}...{{/if_po}}, {{#if_quote}}...{{/if_quote}}
📋 Common Items
| Description | Part No | Manufacturer | Qty / Unit | Supplier | Category | Link | Used | Actions |
|---|---|---|---|---|---|---|---|---|
🏢 Approved Vendors
| Vendor Name | Contact | Email / Phone | Website | Approved | Actions |
|---|---|---|---|---|---|
Add Category
Fleet-wide = all vessels. Add per-vessel so categories like Crane spares use the right supplier per vessel.
Add Delivery Address
Contact Information
Add Vendor
Address
Approved Categories
Select the categories this vendor is approved to supply. This helps filter vendors when creating requisitions.
Category Contracts
Add Category Contract
🗄️ Data Retention Policies
Configure retention periods to manage database storage
📊 Data Usage Summary
📋 How Retention Policies Work
How long soft-deleted records are kept before being permanently deleted from the database. This controls how long deleted records remain in the system for audit purposes.
How long active (non-deleted) records are kept before being permanently deleted from the database. Set to "Never" to keep records indefinitely. This helps manage database growth.
💡 Tip: Run cleanup periodically to apply these policies. Active records that exceed their retention period will be permanently deleted, and old soft-deleted records will also be permanently removed.
⚙️ PMS Config
Company-wide inspection types and standard intervals for job creation
Inspection Types
Define inspection types. When creating a job you can pick one to pre-fill cert required, refit/drydock, and interval. Shared across all vessels.
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Standard Intervals
Define intervals (e.g. Weekly, Monthly). When creating a job you can choose one for consistency. Shared across all vessels.
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📤 Migration
Import data from an old system: suppliers, equipment, spare parts, lifting equipment (LOLER), and work records
Import suppliers from an Excel file as draft. Then go to Procurement Config → Approved Vendors to assign categories and approve. Row 1 = header.
Map your Excel columns to our fields.
| Our field | Your Excel column |
|---|
Import equipment for a vessel. Categories, systems and equipment types are created automatically if they don't exist. Row 1 = header.
| Our field | Your Excel column |
|---|
Import lifting equipment (LOLER register) for a vessel. Categories, systems and equipment types are created automatically if they don't exist. Row 1 = header. Requires LOLER to be enabled for your company.
Map your Excel columns to our fields.
| Our field | Your Excel column |
|---|
Import spare parts for a vessel. Row 1 = header.
| Our field | Your Excel column |
|---|
Import completed work records (job executions) for a vessel. Match jobs by title. Row 1 = header.
| Our field | Your Excel column |
|---|
⚙️ Drill Configuration
Configure drill types, locations, and schedules
🔧 Drill Types
📍 Locations
Select a vessel to view drill locations
🔄 Location Rotations by Drill Type
Select a vessel to configure drill rotations
📅 Last Done Dates by Drill Type
Set the last completed date for each drill type per vessel. This is used to calculate due dates when generating schedules.
Select a vessel to view/edit last done dates