How to manage vessel documents
Version-controlled SMS, notices, SDS and HR documents accessible onboard and in the office from one library.
The industry problem
Critical documents live in multiple places: binders, shared drives, and email — with no confidence that crew have the current version.
The traditional approach
Manual distribution of PDF updates; masters store files locally; shore has no read-compliance view.
How WaterTightVM helps
Document control is split into the libraries operators actually use:
- SMS sections with acknowledgment tracking
- Fleet notices with version history
- SDS library with public QR access onboard
- Ships library for publication copies
- HR vault for employment documents
SMS acknowledgments, notice versions, and SDS QR codes cut outdated copies onboard — without dumping everything into a single undifferentiated drive.
Frequently asked questions
Can crew access documents offline?
SMS and key documents can be prepared for offline access via the crew app.
Related guides
Related WaterTightVM solutions
See it on your fleet
Any questions, just get in touch. If you’re not sure we cover something you need, outline the issue and we’ll find a way to solve it.