Leave, Appraisals, Conduct, And An HR Vault
Handbook acknowledgements and conduct records are retained in the vault, giving a defensible HR trail.
Why fleets still struggle
The cost of how it’s done today
HR run on email and spreadsheets does not scale across a fleet: leave balances drift, appraisals slip, and crew have no self-service.
The traditional approach
Leave tracked in email, appraisals in scattered documents, and conduct records nobody can find when they are needed.
With WaterTightVM
What changes when this is under control
Integrated HR: leave types and balances, requests and approvals, appraisals and goals, conduct records, handbook acknowledgements, and an HR vault—with optional Xero payroll export.
Time back
Crew request leave on the app and balances update on approval, so HR stops maintaining a leave spreadsheet.
Less waste
One HR system replaces disconnected leave, appraisal, and document tools across the fleet.
Lower risk
Handbook acknowledgements and conduct records are retained in the vault, giving a defensible HR trail.
In the module
How HR, Leave & Performance delivers it
Leave requests and approvals
Line-manager vessel appraisals and goals
Conduct records
Handbook versions and acknowledgements
Payroll-period leave export
Capabilities
- MLC rest-day-off (RDO) and rolling periods
- Mid-year proration and leaver settlement
- Optional Xero Payroll AU integration
- Banked days and TOIL
- Crew self-service on mobile
- Leave overlay on the vessel calendar
Ship to shore
How the work moves
- HR sets leave types and entitlements
- Crew submit a leave request via the app
- Manager approves; the calendar overlay updates
- Appraisals run on the vessel; payroll export when needed
Supports your records for:
Customers remain responsible for regulatory compliance. WaterTightVM is the operational system of record.
Questions before you commit
Is Xero supported?
An optional Xero Payroll AU integration is available for leave export and employee sync.
Can crew request leave themselves?
Yes. Crew submit leave on the mobile app and managers approve on the dashboard, with balances updating automatically.
How does leave interact with crewing?
Approved leave overlays on the vessel calendar so planners can see coverage and plan reliefs. Entitlements support calendar and rolling periods, RDO, mid-year proration, and leaver settlement.
Can line managers run appraisals on the vessel?
Yes. My Vessel team appraisals let line managers record performance against company templates; HR still owns cycle assignment and the vault.
Where are HR documents kept?
Handbooks, acknowledgements, and personal documents are stored in the HR vault with appropriate access controls.
Related solutions
See it in 30 minutes
Book a 30-minute call and we'll show HR, Leave & Performance on a sample vessel, set up the way your hr manager and crewing manager work.
Any questions, just get in touch. If you’re not sure we cover something you need, outline the issue and we’ll find a way to solve it.