The right PPE onboard — with a trail of who got what
Issue history and approval trails show who received PPE—and highlight shortfalls before a job or inspection.
Why fleets still struggle
The cost of how it’s done today
PPE disappears into a shared cupboard with no issue log. Sizes run out mid-trip, crew requests get lost in WhatsApp, and shore cannot see what was issued or what to reorder.
The traditional approach
A paper PPE issue book (if anyone fills it in), a static minimum list in a spreadsheet, and emergency orders when gloves or hard hats run out at the worst moment.
With WaterTightVM
What changes when this is under control
A per-vessel PPE locker with a company catalog (including sizes), onboard stock against minimums, crew requests from the app into an approval queue, issue history, optional per-crew budgets, and one-click replenishment orders from below-minimum lines into procurement.
Time back
Issue PPE and raise a below-minimum order in minutes instead of hunting the locker and emailing shore for sizes.
Less waste
Minimum levels and optional crew budgets curb over-issue and panic reorders of the wrong sizes.
Lower risk
Issue history and approval trails show who received PPE—and highlight shortfalls before a job or inspection.
In the module
How PPE Locker delivers it
Per-vessel onboard stock vs minimum levels
Issue PPE to crew with history
Crew requests from the app → shore/vessel approval queue
Create replenishment order from below-minimum lines
Optional per-crew monthly budgets with rollover
Capabilities
- Part number, manufacturer, unit cost, and suppliers
- Preferred supplier links for reorder
- Stock adjust and dispense workflows
- Budget accrues for days onboard the vessel
- Issues blocked when budget would be exceeded (if enabled)
- Optional company module: ppe_locker_enabled
Ship to shore
How the work moves
- Build the company PPE catalog (sizes and minimums)
- Crew request or officer issues PPE onboard
- Stock updates; below-minimum lines are flagged
- Create a procurement order from shortfalls and receive stock
Supports your records for:
Customers remain responsible for regulatory compliance. WaterTightVM is the operational system of record.
Questions before you commit
Can crew request PPE from the mobile app?
Yes. Crew requests appear in the PPE Locker approval queue so officers can approve, decline, or dispense.
Does PPE Locker create procurement orders?
Yes. “Create order from below minimum” builds a replenishment order from shortfall lines, typically into the Safety procurement category when configured.
What are PPE budgets?
Optional per-vessel settings: a monthly allowance per crew member (with optional rollover). When enabled, issues that would exceed remaining budget are blocked.
Is PPE Locker included for every company?
No. It is an optional My Vessel module enabled on the company profile (PPE Locker / ppe_locker_enabled), with rank permissions for view and issue.
Related solutions
See it in 30 minutes
Book a 30-minute call and we'll show PPE Locker on a sample vessel, set up the way your safety officer and master work.
Any questions, just get in touch. If you’re not sure we cover something you need, outline the issue and we’ll find a way to solve it.